How much time does it really take?
Enter each recurring task as you actually observe it — or as the applicable manual prescribes it — with a count and minutes per occurrence. Hours come back by who bears them: added payroll, existing staff, or unpaid owner time. A rate values that time; it doesn't make it a cash expense.
Calculation method & worked example
How this is calculated
Fictional worked example: 30 × 15 minutes + 4 × 30 minutes + 60 minutes + 180 minutes = 810 minutes, or 13.5 hours. At $30/hour, the selected time value is $405. Existing staff account for 10.5 hours, unpaid owner work 3 hours, added payroll 0 hours.
task_hours = occurrence_count × minutes_per_occurrence ÷ 60 role_hours = Σ nonoverlapping task hours for the role time_value = Σ task_hours × applicable_hourly_rate
Frequencies must come from actual observations or the applicable manual. Calendar-based forecasts count the selected schedule; the tool doesn't silently assume four weeks in every month. Per-unit work and shared work are entered separately.
Classification decides whether it's cash
Added payroll is new cash expense. Existing staff time is an allocation of hours you already pay for. Unpaid owner time is real effort with no cash cost. The time value line values all three at the rates you enter; it doesn't turn any of them into an expense.
What's not in here
No assumed task list, no manufacturer's maintenance schedule, no typical-owner figure. The example is fictional.